Directors' Meeting Minutes - March, 2020
CREEKSIDE
VILLAGE P.U.D. OWNERS ASSOCIATION
MINUTES OF DIRECTORS MEETING
DATE & HOUR: Thursday, March 19, 2020
PLACE:
Electronic
BOARD MEMBERS: Kathy
Anderson, President
Craig Illman, Vice-president
Peggy Noethlich, Secretary
Norm Culbert, Treasurer
MINUTES: Alice Dickey
RESIDENTS PRESENT: No in-person meeting due to “Stay Home Stay
Healthy” order.
CALL TO ORDER: President Anderson
gathered all information/reports electronically, forwarded to Alice to write
Minutes.
PRIOR MEETING MINUTES:
Peggy Noethlich made a motion to approve February Minutes as written, Norm
Culbert seconded, all in favor, motion passed.
TREASURER’S REPORT: Norm
Culbert said has moved Key Bank CD and checking account to a CD at Bank of the
Pacific. Also moved a CD from Peoples
Bank to a second CD at Bank of the Pacific.
Have opened a second checking account at Peoples Bank just for Reserve
expenses.
Norm said he and Alice are
working on new format for financials in QuickBooks, will separate Operations
and Reserves into columns so easier to identify.
CORRESPONDENCE: None
STANDING COMMITTEE
REPORTS:
Architecture: Per Dick Walsh - Received one request for an
exterior modification, is working with the owner.
Hospitality: Per Mary Robbins – Luncheon is planned for
April 14th at Greek Islands, decision whether to proceed or cancel
to be made by end of March. Will abide
by Skagit County Health Department mandates.
Landscape: Per Peg Noethlich – Committee held its first
meeting on March 2nd. Members
are Kathy Anderson, [...]* Peggy Noethlich (chair), and [...]*.
Each member has a designated area they will oversee. Peg will be contact person for Simply
Yards. No new landscape requests in last
30 days. The Committee adopted a mission
statement, which includes a set of duties and responsibilities – see attached.
RV: Per
Paul Benz – No new activity to report.
Three 24’ spaces available.
Welcome: Per
Carolyn Walsh – No new activity to report.
NEW BUSINESS:
Enforcement Report: During the first quarter of 2020 the Board
responded to three reports of parking violations and one report of excess
debris on walkways. Board members
resolved two issues by meeting with the unit owners in person, and offering
options or assistance. There have been
no recurrences since that time. In the
third case the BOD issued a notice of violation and intent to impose
penalties. In the fourth case the BOD
found the respondent had acted in compliance and that no further action is
required at this time. Correspondence
and details are archived.
Renovation
Pruning: Per Peg Noethlich – Simply
Yards has started on Upper Lane, will move thru as far as they can with the 60
to 70 shrub quote. Taking down to window
height if doesn’t take more than 1/3 of shrub.
Due to age, size, species some will not be pruned.
Gutter Replacement: Many residents reporting leaking gutters. Two buildings scheduled for replacement in
2020. Norm Culbert will be lead in
getting contractor qualifications and quotes.
Jerome Robbins provided 2017 information.
Gutter Cleaning: Spring gutter cleaning has started, will take
approximately 3 weeks to complete, weather dependent.
Roof Moss Removal: Peg Noethlich is taking lead to get quotes for
roof moss removal.
Maintenance & Repair Report: Eleven items have been
brought to attention of Board by owners.
All are in various stages of being resolved. Names/address/problem/status are kept in a
running log.
OLD BUSINESS:
Restoration of Natural Areas: After the contractor, Pioneer Tree Services,
removes dead cedar trees along northwest corner of property, restoration work
will begin. The association has
purchased location stakes, tree protectors, trees and shrubs, and will relocate
salal from the north berm to this area.
The plan is to stake random locations, dig holes, add potting soil,
plant specimens and protect them with planting tubes. Will acquire and install drip irrigation for
each planting, the objective is to sustain the new plantings through the dry
season. Water will come from a spare
hose bib at the unit of Craig Illman, project lead. As a follow up, in coordination with the
Landscape committee, the removal of some invasive species (ivy) will start.
Respectfully submitted,
Alice Dickey
March
2020
Members of the Creekside Landscape Committee
assist the Creekside Village Board of Directors (BOD) in maintaining the
Community landscape. Members work with
individual homeowners in the maintenance and beautification of their areas, and
provide suggestions and feedback on the Community’s landscaping plans and
service provided by landscape contractors.
Membership
and Term
Members serve at the pleasure of the Board of
Directors. Committee membership is
reviewed annually.
Duties
& Responsibilities
·
Attend Landscape Committee meetings
·
Participate in periodic walk around
inspections
·
Monitor completion by landscape service
providers as needed
·
Review and recommend landscape improvement
projects to the BOD
·
Review homeowner complaints or requests
regarding landscaping of planting beds and common areas
·
Provide feedback to owners on selection of
plants, shrubs, trees and slope ground cover materials
·
Provide a monthly report to the BOD
(committee chair)
Requirements
·
Ability to physically participate in walk
around inspections and provide feedback
·
Willingness to meet as a committee on a
regular basis to review landscape contractor’s performance and provide feedback
on plans for seasonal planting and long-range landscape plans.
·
Basic knowledge and interest in plants,
trees, sprinklers and landscape management
·
Access to email used in committee business
*Editor's note: [...] indicates changes or redaction from the original text.